While many organizations don’t have to think twice about protecting on-premise data, several don’t realize that they still need to protect their Cloud data, like data from Microsoft Office 365. Instead of running Microsoft applications themselves, businesses are consuming it as a service. Hosted in the Cloud, businesses can get the most up-to-date versions of the Microsoft Office Suite, OneDrive, and mobile apps. This allows users to access and edit documents anywhere, at any time, on any device. Office 365 is an example of Software as a Service (SaaS), but many SaaS applications have no data protection capabilities.
Most businesses use Office 365 because it enables them to work remotely at any time without having to host files, email, or other data. However, there’s an assumption that Office 365 automatically backs up your data. This isn’t the case. Backing up your Office 365 data comes down to you.
Microsoft takes on the role of updating applications and infrastructure, but your business is accountable for backing up its critical business data, including data in Office 365 applications. Email, images, spreadsheets, presentations, and important documents that are crucial to your business functions should be backed up to the Cloud. Here are 3 reasons businesses need Office 365 Backup.
1. Accidental Deletion, Human Error and Security Threats
Human error is one of the biggest culprits when it comes to data loss. This includes accidental deletion of important documents and clicking on suspicious links that lead to viruses, malware and cyberattacks like phishing. Cybercriminals capitalize on all types of platforms, but particularly attack popular Office 365 applications like email and Microsoft Word, where human error is more common. This makes Backup for Office 365 a must-have for all businesses.
2. Mobile Workforce
Office 365 Backup is both crucial and convenient for businesses operating remotely. Not only does it enable mobile workforce by giving companies easy and quick access to important files, but it ensures the security of those documents.
Think about it, how would your productivity be affected if you could not access email or files stored in Office 365 applications? An accidental deletion of the investors presentation that required input from all departments on OneDrive could be permanent if your business hasn’t backed up Office 365 to the Cloud. The untrained employee that clicks on a phishing attempt, accidentally downloads malware, or creates a serious security issue could result in corrupted files and financial losses. Companies can mitigate these risks by backing up their data to a cloud environment.
In today’s technically advanced world, corporations need the convenience of mobile workforce without sacrificing security, however, Software as a Service (SaaS) doesn’t come with the security aspect. Office 365 Backup offers the best of both worlds. Businesses can securely collaborate across the board, and can rest assured knowing that their data can easily be restored in the event of accidental deletion or a cyberattack.
3. Backing up Office 365 is Your Responsibility
Ultimately, backing up Office 365 is your responsibility. This includes meeting legal and compliance requirements. Office 365 Backup offers efficient eDiscovery of Office 365 Backup archives. Additionally, it helps fill retention policy gaps and syncs users on Office 365 with users that are still on Microsoft Exchange.
How to Backup Office 365
Office 365 backup has never been easier thanks to our Platinum Partner, Veeam. This solution provides backup services for Office 365, Microsoft OneDrive for Business, and Microsoft SharePoint. We work closely with Veeam to ensure your data concerns are made our priority.
The Bottom Line
Still unsure about how Office 365 Backup can help add value and protect your business? Watch this on-demand video on Backup and Recovery for Office 365 to learn more!