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Holiday IT Prep: 5 Tips for Streamlining Your Systems


Tis' the question of the season: “How can I be more productive now so that I can spend more time with my family this holiday season?”

For many of us, work-life balance is a difficult task to master, and not just during the holidays. Every one of us has an ever-growing "to do" list that needs to be completed each and every day. Which leaves most of us spending more and more time at work, cutting out the time that could be spent with loved ones. Negating this time with family can be disappointing and stressful, especially during the holiday season.

Unfortunately, the IT world is ever-changing, meaning those involved who strive to stay up to date end up taking away from personal time. So how can you be more productive before the holidays hit, to ensure that well deserved family time isn’t spent on the clock? Well the answer is simple: plan, prepare and streamline.

Here are five tips to help you streamline your IT System in the hopes of giving you back some much needed personal time this holiday season.

  1. Optimize Your Network:
As simple as it sounds, many small to medium sized businesses are not utilizing servers to house their data. Using the outdated peer-to-peer network method, these companies don’t realize the amount of extra work it is creating for the IT team. Housing this system leads to workstation access failures, data loss, increased virus or spyware problems, or even irregular internet connections. Utilizing a peer-to-peer network is generally best only if you have five employees or less.

In the case that your business has more than five employees, the client/server method is better suited to handle your needs. Don’t let server sprawl and platform dependencies prevent you and your IT department from contributing to your organization’s goals. Whether you’re a large enterprise or a small and midsize business, take control of your IT infrastructure and cut capital and operating costs. Do so, while increasing IT service delivery and business continuity, without limiting your choice of operating systems, applications or hardware. Also, know that by keeping mission-critical data on a server, it is much easier to backup documents daily; drastically increasing the security of your files.

Estimated Time Returned: 15 Hours

  1. Integrate the Cloud:
If you are using older, compartmentalized organizational methods, integrating to the cloud will drastically improve time spent, and funds allocated towards data storage. If you have yet to build your infrastructure, consider employing a cloud solution, as you will negate all onsite hardware building costs. If you have an on-premises solution, know that hardware costs do not stop after the first build, especially if you plan on growing as a company. When you grow, the amount of storage needs to grow, which drastically increases the amount of funding, and time spent implementing. With a cloud solution, storage is scalable and can grow as your company grows. Also, Cloud has the added benefit of  a simple payment structure, meaning you only pay for what you use.

in addition to data storage, cloud-based services for everyday use, (including: emails, calendars, Office 365 products, and unified communications) can all be streamlined through the cloud. Also, you will be able to enjoy accessing data from anywhere, from any device, saving you a trip to the office this holiday season.

Estimated Time Returned: 40 Hours

Get the whole story and check out all the pros and cons of On-premises vs. Cloud-based solutions.

  1. Unified Communications:
Do you spend a meaningful portion of your day on the phone? Does your sales/HR/Marketing teams? This day-in-age, the answer is most likely yes. For something that consumes so much of our time at the office, how is it that many businesses have not replaced its aging PBX system yet? You’re not only paying more, but you’re also missing out on some game-changing features by not updating.

For instance, when you receive a voicemail, you can also receive an email that has that exact voice message. Traveling for the holidays? Enjoy being able to check your voicemail where ever you are in the world.

Also, you will gain the ability to outsource voice to maximize the productivity of your human resources team. Additionally, impress your marketing and sales teams by enabling them to track particular performance to specific lines. Use "find me, follow me" features to ring multiple lines at once and never miss a call again. 

Then to add the cherry on top, rest easy, knowing that you are rid of costly, on-site hardware that you have to manage.

Estimated Time Returned: 5 hours

Get the full list of benefits, features, and use cases of upgrading your unified communications solution!

  1. Upgrade Your Hardware:
If you are running outdated hardware/technology it is not only hurting your productivity, but negatively affecting revenue, customers, and your reputation as a business. Older systems typically produce a slow transition between programs, and take longer to boot up. Additionally, older systems are more prone to failure.

Upgrading to a newer system will limit the amount of time you and your IT team spend troubleshooting, and an enhanced system will lead to an enhanced customer perception and experience.

Estimated Time Returned: 25 hours

  1. Outsource IT:
Short on IT staff? Need to focus on more important initiatives? You don’t have to do this all alone!

There is a lot that goes in to setting up and running an intelligent business data network. From configuring new servers, maintaining software, monitoring for downtime to keeping hackers out of the network, adding/removing new users, preventing virus infections, and much, much, more. You can easily leave these technical challenges to someone else, with IT Managed Services. Go ahead, focus on your core processes and don't deal with IT frustrations of lesser importance.

Estimated Time Returned: 10 hours

Final Thoughts

Implementing the above tips is enough to give you back 2 and a half weeks of your time, time you can spend with your family this holiday season. Optimizing your IT enviromnet will not only save you time, it will allow you to be more productive, less stressed and better prepared for any issues that may arise. When you decide to take these insights into action, what better way to understand the impact of these trends than to chat with a Certified NewCloud Representative. 

Everyone here at NewCloud Networks is wishing you a successful and relaxing holiday season, and is excited to hear from you!

 free Holiday IT Prep

About the author
Logan LeClair

Logan LeClair is a Marketing Associate at NewCloud Networks.

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